Career Opportunities

 

 

 

 

Accounting Coordinator

                                  
Classification: Exempt           
Division: Operations                                                                        
Department: Finance           
Reports to: Senior Staff Accountant
New or Revision Date: 11/25/13
Supervises: None             

After School Matters® is a nonprofit organization that offers Chicago public high school teens high quality, out-of-school-time opportunities to explore and develop their talents, while gaining critical skills for work, college and beyond. Our hands-on, project-based arts, science, sports, technology and communications programs are delivered at Chicago public high schools, community locations across the city and downtown at Gallery 37 Center for the Arts. 

After School Matters programs are developed and delivered through a network of public and private partnerships, including Chicago Public Schools, the Chicago Park District, the Chicago Public Library and a wide range of community organizations.

Summary of Position

The Accounting Coordinator supports the efficient operation of the ASM Finance Department by assisting with a wide range of administrative and accounting functions.  This will primarily consist of accounts payable functions including processing of invoices, distribution of checks, employee reimbursement requests, and verifying account coding.  In addition, the Accounting Coordinator will also provide financial analysis as required.

Major Duties and Responsibilities

  • Assist with the review, coding and approval for all account payables.
  • Maintain account payable filing system, as well as contract payable files and worksheets
  • Process invoices in a timely manner
  • Maintain vendor information in financial database
  • Research and resolve account payable issues
  • Assist with reconciling account payables to vendor statements and sub-ledger
  • Match checks to invoices for distributing, mailing and filing invoices
  • Assist with preparing deposits
  • Assist reconciling contributions with the development department
  • Assist with the preparation of monthly financial statements
  • Provide financial analysis as required to support other staff members
  • Prepare audit work papers as needed
  • Assist with maintaining all files, both electronic and hard copy format
  • Work cooperatively and jointly to provide quality customer service
  • Other duties as assigned
  • Assist in other tasks related to the efficiency of the Program Operations Department.

Knowledge, Skills and Abilities

  • Basic knowledge of accounting principles
  • Ability to organize and prioritize in order to meet strict deadlines
  • Ability to problem solve and trouble-shoot quickly
  • Demonstrate attention to detail
  • Intermediate Excel skills with proficiency in other Microsoft Office suite of products
  • Experience with financial accounting software, preferred
  • Proven problem-solving abilities
  • Effective communication skills with an emphasis on customer service and the ability to collaborate with ASM staff and management
  • Demonstrates professionalism at all times through phone and in-person interactions, and through written correspondence including email.
  • A commitment to maintain strict confidentiality

Physical Demands

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Must be able to sit for long periods of time

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job the employee is not exposed to weather conditions the noise level in the work environment is usually moderate.

Qualifications

  • Bachelor’s Degree in Accounting, Business or related field
  • 1 year preferred, in accounting field desired
  • Chicago residency required

After School Matters is an EOE.

 

 

 

 

Development Intern

                                  
Classification: Intern           
Division: Development                                                                                
Department: Development 
Reports to: Associate Director of Corporate and Foundation Relations
New or Revision Date: 11/25/2013
Supervises: None      

After School Matters® is a nonprofit organization that offers Chicago public high school teens high quality, out-of-school-time opportunities to explore and develop their talents, while gaining critical skills for work, college and beyond. Our hands-on, project-based arts, science, sports, technology and communications programs are delivered at Chicago public high schools, community locations across the city and downtown at Gallery 37 Center for the Arts. 

After School Matters programs are developed and delivered through a network of public and private partnerships, including Chicago Public Schools, the Chicago Park District, the Chicago Public Library and a wide range of community organizations.

Summary of Position

After School Matters seeks an outgoing, organized self-starter to join the Development Department. The Development Intern will support the primary purpose of the Development Department to raise funds to further the mission of After School Matters through prospect research, written solicitations and donor stewardship. This is a great opportunity to get involved with and learn more about corporate philanthropy, foundation and government grants and special events logistics. 

Major Duties and Responsibilities

  • Support Associate Director of Corporate and Foundation Relations and Grant Writer in all areas of fundraising including corporate sponsorships, foundation and government grants and special events.
  • Prospect research.
  • Research, draft and edit grant applications and sponsorship proposals.
  • Data entry in Raiser’s Edge.
  • Assist with annual appeals including drafting letters, compiling prospect lists, and mailings.
  • Assist with fundraising efforts for Annual Gala, held in September 2014.
  • Assist with updating content for After School Matters donor pages on website.
  • In addition to administrative duties, the Development Intern may be asked to assist with development events and cover shifts at our retail store. Tasks could include:
    -- Interacting directly with donors, customers and other staff members
    -- Assisting in setting up for and staffing special events
    -- Supporting sales associates in the retail store

Knowledge, Skills and Abilities

  • Excellent interpersonal skills.
  • Excellent organizational skills and problem solving abilities.
  • Excellent oral and written communication skills.
  • Ability to work in a fast-paced, high energy environment.
  • Energetic team player who works well in collaborative situations.
  • Ability to meet deadlines, multi-task and provide effective follow-up with staff and external partners.
  • Dependability, accuracy and attention to detail are musts, as are the ability to function independently, as well as in a team environment.
Time Commitment

The internship is not to exceed 20 hours a week from January 1 – May 30 2014.

Physical Demands

The physical demands here are representative of those that must be met by anemployee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Must be able to sit for long periods of time in front of a computer

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is not exposed to weather conditions; the noise level in the work environment is usually moderate.

Qualifications

  • Excellent Microsoft Office Skills
  • Experience with Raiser’s Edge is a plus
  • Knowledge of Photoshop or other design software a plus
  • Chicago residency is required

After School Matters is an EOE.

 

 

 

 

Retail Sales Associate - Part Time

                                  
Classification: Non-Exempt           
Division: Development                                                                        
Department: Retail Store         
Reports to: Retail Store Operations Specialist
New or Revision Date: 11/27/13
Supervises: None             

After School Matters® is a nonprofit organization that offers Chicago public high school teens high quality, out-of-school-time opportunities to explore and develop their talents, while gaining critical skills for work, college and beyond. Our hands-on, project-based arts, science, sports, technology and communications programs are delivered at Chicago public high schools, community locations across the city and downtown at Gallery 37 Center for the Arts. 

After School Matters programs are developed and delivered through a network of public and private partnerships, including Chicago Public Schools, the Chicago Park District, the Chicago Public Library and a wide range of community organizations.

Summary of Position

The Retail Associate is responsible for assisting with the day to day operations of the After School Matters retail store. 

Major Duties and Responsibilities

  • Assist with the day-to-day operations of ASM’s retail store which include, but are not limited to, customer assistance, recording sales via cash register, stocking and tagging inventory, preparing daily cash/sales reconciliation.
  • Participate in regular physical inventory and reconciliation of any discrepancies.
  • Receive, process, label and document artwork as needed.
  • Assist with commissions, consignments and installations as needed.
  • Other duties as assigned by Retail Store Operations Specialist or Associate Director of Special Events & Retail Operations.
     

Knowledge, Skills and Abilities

  • Basic knowledge of computer software (Word, Excel, PowerPoint) within a Windows environment.
  • Must be able to interact and communicate with multiple customers.
  • Energetic team player with the ability to function independently, as well as in a collaborative environment.
  • Ability to work in a fast-paced retail environment.
  • Excellent interpersonal skills and a strong orientation to customer service.
  • Excellent organizational skills and problem solving abilities.
  • Must be creative, imaginative and innovative.
  • Demonstrated ability to work with teens and diverse populations.
     

Physical Demands

  • Must be able to stand for long periods of time especially when at external retail locations.
  • Must be able to lift 20 pounds or more.
  • Must be comfortable standing on a ladder and using tools to hang and install artwork.
     

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job the employee is not exposed to weather conditions, but in some cases a retail site in an outdoor location can become too warm.
     

Qualifications

  • Minimum of two years experience in a retail operations.
  • Minimum of a high school diploma, college degree preferred.
  • Basic knowledge of computer software (Word, Excel, PowerPoint) within a Windows environment.
  • Professional in appearance, attitude and action.
  • Must be able to handle monetary funds with honesty.
  • Positive, motivating and team spirited attitude.
  • Must be available to work on weekends.
  • Must be able to successfully pass a background check.
  • Chicago residency required.
     

After School Matters is an EOE.