Career Opportunities

Position Title: Donor Database Intern (Unpaid)
Division: External Affairs

SUMMARY OF POSITION
This project-based internship will help the Development Department integrate fully with the digitization features of our database by scanning, documenting, uploading, importing, and updating documents for previous institutional donors and gifts into Raiser’s Edge. This internship is geared towards a potential intern who is technologically savvy, interested in the behind-the-scenes work of a Development department, comfortable working independently, and has an eye for detail.

The project will help After School Matters fully integrate our paper files with our new knowledge management tools, including Raiser’s Edge, and will aid in helping the organization raise funds more efficiently. It offers an intern the opportunity to learn, hands-on, how to manage data when it resides in disparate locations and how to manage the transition from paper to digital files. This position will start in early February and run until May and require a set weekly schedule during the work hours.

Major Duties and Responsibilities:

Scan grant and gift documentation from paper files going back to three or more years.
Upload this documentation onto our dedicated FTP server.
Import this documentation in the correct records in Raiser’s Edge, linking where appropriate and populating records with Proposals using the RE:Search module.
Track and document progress.

Knowledge, Skills and Abilities:

Ability to be on feet for up to 2 hours at a time.
Ability to operate standard office equipment such as a computer and scanner.
Knowledge of relational databases, The Raiser’s Edge preferred, other relational databases such as Tessitura, Millennium, Donor Perfect, eTapestry, SalesForce, Access, etc. are also acceptable.
Strong attention to detail, excellent reading comprehension.
Ability to multi-task and meet deadlines.
Ability to work in a fast paced, high energy environment.
Ability to work independently.
Respect for all levels of the organization and outside partners.

How to apply:
Candidates should email a full resume and cover letter to Nick Prestemon (nick.prestemon@afterschoolmatters.org) in order to be considered. Please include the position title in the subject of the email. All applications should be submitted by January 16th. Any questions should be directed to Nick Prestemon via email. Keep in your resume should highlight your qualifications for this position. Please visit afterschoolmatters.org and familiarize yourself with the work we do prior to applying.

Position Title: Campus Intern (Unpaid)
Division: Program Quality

SUMMARY OF POSITION
This position is an excellent fit for individuals looking to develop skills in nonprofit program management. The Campus Intern position will provide support to all aspects of After School Matters programming at a single campus location. Candidates will gain a broad exposure to the inner workings of a high-functioning nonprofit. The intern will assist the instructors and liaison in the collection of teen documents, attendance and career readiness administration. S/he will customarily exercise discretion and independent judgment in performance of work directly related to the general business operations of After School Matters. This position will start in early February and run until May and require a set weekly schedule during the work hours. There are three positions available.

Major Duties and Responsibilities:

Provide support to the campus liaison in the general administration of After School Matters programs.
Strong administrative skills; ability to provide support to programs.
Provide assistance to instructors in the implementation and reporting of career readiness.
Be available during the out-of-school time hours.
Other duties as assigned.

Knowledge, Skills and Abilities:

Can-do attitude.
Energetic team player who works well in collaborative situations.
Ability to multi-task and meet deadlines.
Ability to work in a fast paced, high energy environment.
Attention to detail and ability to work independently.
Respect for all levels of the organization and outside partners.
Masters degree candidates preferred, but not required.

How to apply
Candidates should email a full resume and cover letter to Nick Prestemon (nick.prestemon@afterschoolmatters.org) in order to be considered. Please include the position title in the subject of the email. All applications should be submitted by January 16th. Any questions should be directed to Nick Prestemon via email. Keep in your resume should highlight your qualifications for this position. Please visit afterschoolmatters.org and familiarize yourself with the work we do prior to applying.

Position Title: Collateral Archiving Intern (Unpaid)
Division: External Affairs

SUMMARY OF POSITION
Compiling and organizing all of these materials is a necessary step toward creating a robust and searchable After School Matters archive. The materials exist in a variety of formats including both physical and digital. Your participation in this project may involve:

Major Duties and Responsibilities:

Cull through existing materials (photos, videos, collateral materials, news clippings), vet for relevancy, and categorize.
View VHS tapes and DVDs, document content as directed, enter video identification criteria into one of several existing databases or create new Excel spreadsheet.
Organize physical photos into binders and create corresponding Excel spreadsheets. Scan and import relevant photos into Flickr database.
Organize organizational collateral materials (e.g., brochures, annual reports, marketing materials, promotional materials, etc.) into physical files and create corresponding Excel spreadsheets.
Organize historical news clippings into binders.
Conduct internet audit and track mentions and use of After School Matters branding. Input relevant information into Excel spreadsheet.

Knowledge, Skills and Abilities:

Familiarity with Flickr and Excel helpful.
Excellent organization skills.
Energetic team player who works well in collaborative situations.
Ability to multi-task and meet deadlines.
Ability to work in a fast paced, high energy environment.
Respect for all levels of the organization and outside partners.

Time Commitment:
This internship opportunity is project-based and will require a weekly time commitment based on availability and progress. Selected candidates should expect to start in late January or early February and will last until early May.

Position Title: Corporate Relations Intern (Unpaid)
Division: External Affairs

SUMMARY OF POSITION
This position is a great fit for candidates interested in learning about the corporate relations field. The intern will gain experience in prospect research by supporting the Associate Director of Corporate Relations with outreach to potential funders. This position will start in early February and run until May and require a set weekly schedule during the work hours.

Major Duties and Responsibilities:

Conduct online research on corporate prospects from established lists and through independent research.
Create research records for prospect in Raiser’s Edge database, and additional detailed notes for those that have potential to be contacted.
Research to focus on financial support but include prospects for in-kind donations.
Support for sponsorship fulfillment for Citywide Showcase, as needed by the Events Department.

Knowledge, Skills and Abilities:

Research experience, a plus.
Basic familiarity with fundraising sector and awareness of trends in corporate social responsibility.
Database experience preferred.
Strong attention to detail, excellent reading comprehension.
Ability to multi-task and meet deadlines.
Ability to work in a fast paced, high energy environment.
Attention to detail and ability to work independently.
Respect for all levels of the organization and outside partners.

How to Apply:
Candidates should email a full resume and cover letter to Nick Prestemon (nick.prestemon@afterschoolmatters.org) in order to be considered. Please include the position title in the subject of the email. All applications should be submitted by January 16th. Any questions should be directed to Nick Prestemon via email. Keep in your resume should highlight your qualifications for this position. Please visit afterschoolmatters.org and familiarize yourself with the work we do prior to applying.

Position Title: Development Operations Intern (Unpaid)
Division: External Affairs

SUMMARY OF POSITION
This position is an ideal fit for candidates that are interested in pursuing careers in fundraising and development. The Development Operations Intern will provide wide-ranging support and gain marketable experience in nonprofit fundraising. This position will start in early February and run until May and require a set weekly schedule during the work hours.

Major Duties and Responsibilities:

Copy and scan acknowledgement letters; input info into Raiser’s Edge, file and complete mailing process (envelope or label creation).
Work with development staff to research one to two potential funders per week.
Create research portfolios for viable companies and foundations.
Assist in research and/or composition of ASM introduction letters to potential funders upon request.
Maintain Development Department publication subscriptions.
Assist in Language Library project.
Monitor print and online media for potential donor prospects.
Other duties as assigned.

Knowledge, Skills and Abilities:

Energetic team player who works well in collaborative situations.
Ability to multi-task and meet deadlines.
Ability to work in a fast paced, high energy environment.
Respect for all levels of the organization and outside partners.
Excellent writing and research skills.
Highly organized and strong attention to detail.
Ability to work independently.

How to Apply:
Candidates should email a full resume and cover letter to Nick Prestemon (nick.prestemon@afterschoolmatters.org) in order to be considered. Please include the position title in the subject of the email. All applications should be submitted by January 16th. Any questions should be directed to Nick Prestemon via email. Keep in your resume should highlight your qualifications for this position. Please visit www.afterschoolmatters.org and familiarize yourself with the work we do prior to applying.

Position Title: Office Intern (Unpaid)
Division: Program Quality

SUMMARY OF POSITION
This position is an ideal fit for individuals interested in the inner workings of a vibrant nonprofit. The Office Intern position is a multi-faceted, multi-task administrative position undertaking all administrative duties at the Gallery37 front desk. The Office Intern will provide a wide range of administrative and operational services to support After School Matters including answering phones, providing on-site customer service to walk-ins and knowledge of regional programming opportunities. S/he will customarily exercise discretion and independent judgment in performance of work directly related to the general business operations of After School Matters. This position will start in early February and run until May and require a set weekly schedule during the work hours.

Major Duties and Responsibilities:

Provide telephone coverage; answer internal and external calls; take messages; follow-up on voice mail recordings within 24 hours.
Strong administrative skills; ability to provide support at all levels of the organization.
Produce accurate, properly formatted, typed and proofread documents and correspondence under normal and tight constraints. Transcribe documents as needed.
Draft business correspondence as needed.
Assist in the production of marketing / development materials.
Coordinate and execute mass mailings as needed.
Maintain office security and safety.
Attend meetings and take accurate notes to disseminate across all team members.
Work together with supervisors to provide high level of service to all After School Matters stakeholders.
Other duties as assigned.

Knowledge, Skills and Abilities:

Energetic team player who works well in collaborative situations.
Ability to multi-task and meet deadlines.
Ability to work in a fast paced, high energy environment.
Respect for all levels of the organization and outside partners.

How to apply
Candidates should email a full resume and cover letter to Nick Prestemon (nick.prestemon@afterschoolmatters.org) in order to be considered. Please include the position title in the subject of the email. All applications should be submitted by January 16th. Any questions should be directed to Nick Prestemon via email. Keep in your resume should highlight your qualifications for this position. Please visit www.afterschoolmatters.org and familiarize yourself with the work we do prior to applying.

Position Title: Regional Office Intern (Unpaid)
Division: Program Quality

SUMMARY OF POSITION
The Regional Office Intern position is a multi-faceted, multi-task administrative position undertaking all administrative duties at regional offices. The Regional Office Intern will provide a wide range of administrative and operational services to support the regional team including answering phones, providing on-site customer service to walk-ins and knowledge of regional programming opportunities. S/he will customarily exercise discretion and independent judgment in performance of work directly related to the general business operations of After School Matters. This position will start in early February and run until May and require a set weekly schedule during the work hours.

Major Duties and Responsibilities:

Provide telephone coverage; answer external calls; take messages; follow-up on voice mail recordings within 24 hours.
Strong administrative skills; ability to provide support to regional teams.
Produce accurate, properly formatted, typed and proofread documents and correspondence under normal and tight time constraints.
Transcribe documents as needed
Coordinate and execute mass mailings as needed
Maintain office security and safety
Facilitate regional program teams communications
Other duties as assigned.

Knowledge, Skills and Abilities:

Can-do attitude.
Energetic team player who works well in collaborative situations.
Ability to multi-task and meet deadlines.
Ability to work in a fast paced, high energy environment.
Attention to detail and ability to work independently.
Respect for all levels of the organization and outside partners.
Masters degree candidates preferred, but not required.

Position Title: CBO Audit Intern (Paid)
Division: Operations

SUMMARY OF POSITION
After School Matters periodically conducts audits of partnered community based organizations (CBOs). Interns for this position will assist the Finance Department in conducting audits and will work in a supporting role for the Controller. Candidates interested in gaining marketable experience in finance and audit are strongly encouraged to apply. This position will require a weekly commitment and will start in mid-January.

Major Duties and Responsibilities:

Coordinate and perform the auditing of financial reports and supporting documentation from recipients of After School Matters contract awards.
Verify the financial activities of partnering Community Based Organizations.
Support the Finance team throughout all phases of the contract cycle, including:
- Reviewing requests for proposals.
- Contract execution and confirmation of form submission.
- Conduct contract revisions.
- Reviewing materials collected by CBOs and After School Matters.
Perform related duties as required to support and promote the efficient operation of the After School Matters Finance Department.

Knowledge, Skills and Abilities:

Sharp accounting skills and knowledge of accounting principles.
Ability to organize and prioritize in order to meet strict deadlines.
Skilled at preparing accurate and concise reconciling and roll-forward schedules.
Experience with producing and reviewing project financial reports.
Advanced knowledge of excel required.
Candidate must pass extensive background check.
Must be currently enrolled in Finance or related degree program.
Ability to work in a fast paced, high energy environment.
Ability to work independently.

Position Title: Director of Finance
Division: Operations
Department: Finance
Reports to: Chief Financial Officer
New or Revision Date: 01-06-12
Supervises: Finance Department

SUMMARY OF POSITION:

The Director of Finance is responsible for providing leadership and supervision to staff responsible for all general accounting, payroll, budgeting and financial reporting functions of the Finance Department. This position is a key member of the After School Matters’ leadership team and will work closely with management staff from other departments to ensure financial processes and procedures meet the needs of the organization as a whole.

Major Duties and Responsibilities:

Oversee daily operations of the finance department, including payroll for full time and part time staff.
Train, supervise, and evaluate department staff.
Manage month-end close process, which includes review of all journal entries and preparation of account reconciliations.
Ensure preparation of timely, accurate and meaningful monthly financial reports for other department heads, Executive staff and Board of Directors while complying with funder requirements and requests.
Direct and coordinate the organization’s budget preparation and management functions.
Monitor and analyze monthly operating results against budget.
Oversee and monitor financial reporting process for government and private funding.
Coordinate annual audit and preparation of annual financial statements, including footnote disclosures as well as 990 tax return.
Ensure company accounting procedures conform to generally accepted accounting principles.
Recommend benchmarks for measuring the financial and operating performance of divisions and departments.
Establish, implement and monitor accountability to short- and long-range departmental goals, objectives, policies, and operating procedures.
Ensure compliance with local, state, and federal financial reporting requirements.
Work closely with partner organizations to identify resources.
Perform other related duties incidental to the work described herein as may be assigned or delegated.

Knowledge, Skills and Abilities:

Comfortable with general ledger software packages; experience with Blackbaud’s Financial Edge preferred.
Significant leadership skills and proven ability to manage effectively in a high growth, demanding environment.
Strong interpersonal and communications skills.
Highly organized and extremely detail-oriented.
Energetic team player who works well in collaborative situations.
Excellent problem solving abilities.
Ability to motivate staff to produce quality materials within tight timeframes and simultaneously manage several projects.
Ability to work in a fast-paced, high energy environment.
Proficient in all Microsoft Office applications.

Supervisory Responsibilities:

Finance Department

Physical Demands:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Needs to be able to sit at the desk for long periods of time.
Needs to able to work at the computer for long periods of time.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is not exposed to weather conditions the noise level in the work environment is usually moderate.

Qualifications:

10-12 years of experience in a senior-level accounting/finance position preferably with a non-profit organization.
BA/BS Degree in Accounting, Finance, or Business preferred.
CPA certification, public accounting experience, or MBA preferred.
5-7 years Supervisory experience.
Chicago residency required.

Position Title: Staff Accountant
Division: Operations
Department: Finance
Reports to: Accounting Manager
New or Revision Date: 9/13/11
Supervises: None

SUMMARY OF POSITION:

The Staff Accountant supports the Accounting Manager in recording transactions, reconciling ledger accounts and preparing monthly reports. The Staff Accountant will also assist in preparing external reports.

Major Duties and Responsibilities:

Prepare and post deposits.
Reconcile contributions with the development department.
Prepare payroll journal entries.
Maintain and reconcile balance sheet account schedules on a monthly basis.
Prepare monthly financial statements per cost center.
Prepare external audit work papers.
Other duties as assigned.

Knowledge, Skills and Abilities:

Sharp accounting skills and knowledge of accounting principles.
Ability to organize and prioritize in order to meet strict deadlines.
Skilled at preparing accurate and concise reconciling and roll-forward schedules.
Experience with producing and reviewing project financial reports.
Advanced Excel skills with proficiency in other Microsoft Office suite of products.
Experience with exporting and importing large amounts of financial data and verifying accuracy.
Proven problem-solving abilities.
Knowledge of Blackbaud Accounting software, preferred.
Effective communication skills with an emphasis on customer service and the ability to collaborate with ASM staff and management.
A commitment to maintain strict confidentiality.

Supervisory Responsibilities:

None

Physical Demands:

Must be able to sit for long periods of time.

Work Environment:

While performing the duties of this job the employee is not exposed to weather conditions the noise level in the work environment is usually moderate.

Qualifications:

Bachelor's degree with a concentration in Accounting.
Three years professional accounting experience.
Chicago residency required.

Position Title: Database Manager
Division: Operations
Department: Program Operations
Reports to: Director of Program Operations
New or Revision Date: 9/12/11
Supervises: 1 to 2 Program Operations staff

SUMMARY OF POSITION:

After School Matters contracts with Cityspan, Inc. for development and maintenance of program databases and their associated interfaces: Program and Participant Tracking System (PTS) and the Request for Proposals (RFP) System. The Database Manager ensures smooth operation of these systems. The Database Manager also prepares, maintains and distributes all Program Operations Department reporting, as well as reporting for the organization as a whole with respect to data available within the program databases.

Major Duties and Responsibilities:

Serve as project management lead for new development and required updates to the program databases.
Monitor program data entered into the PTS and the RFP system to ensure completion and accuracy.
Regularly perform testing to ensure that reports are accurately reflecting the data.
Work closely with vendor to research and resolve any issues experienced by users of the database.
Develop and maintain understanding of program structures, cycles and tasks.
Manage time line of when data needs to be entered into the PTS and the RFP system.
Ensure staff has proper access to program databases.
Maintain training documents, conduct training sessions and assist users in navigating/troubleshooting the systems.
Track system-related deadlines, monitor status of Regional Teams, and conduct targeted outreach to ensure successful completion of milestones.
Report any problems with system functionality, and monitor until resolved.
Compile and distribute reports for each program cycle and on an as-needed basis.
Liaise with After School Matters partners, such as the Chicago Allies for Youth Success, Chicago Public Schools, Chicago Park District, Department of Family and Support Services, Chicago Housing Authority and Chicago Public Library.
Assist in other tasks related to the efficiency of the Program Operations Department.

Knowledge, Skills and Abilities:

Strong understanding of database structures and processes.
Experience with report writing tools.
Successful project management experience.
Ability to collect and maintain information as needed.
Excellent organizational and problem-solving skills; Extremely detail-oriented.
Strong orientation to customer service.
Demonstrated experience leading and developing teams.
Excellent oral and written communication skills.
Ability to multi-task and meet deadlines in a fast-paced, high-energy environment.
Respect for all levels of the organization and outside partners.
Energetic team player who works well in collaborative situations.
Strong Internet and Microsoft Office skills.

Supervisory Responsibilities:

Supervise the Program Award Assistant ensuring he/she has data necessary from database to follow up on outstanding pieces.
Keep Program Award Assistant abreast of updates to the database functionality to support users.
Ensure Program Award Assistant is effectively recording outreach efforts and filing documents in an organized and secure fashion.
Review financial reports to ensure accuracy of coding related to program awards.
Oversee Program Award Assistant’s use of Payroll Databases.
Ensure Program Database is up to date with teen award data and feed data to Program Award Assistant as needed for processing of teen awards.

Physical Demands:

Must be able to work on a computer for long periods of time.
Must be able to sit for long periods of time.

Work Environment:

While performing the duties of this job the employee is not exposed to weather conditions the noise level in the work environment is usually moderate.

Qualifications:

Bachelor’s degree with at least 3 years related experience with computers and database management or equivalent combination of education and experience.
1 – 2 years supervisory experience.
Chicago residency required.

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