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Become a Provider

Teens in the Lifeguard program at Wells High School learn tips from their instructor.

Our program providers deliver After School Matters programs in the summer, fall and/or spring program sessions. These dedicated providers – professionals in their fields who serve as mentors to our teens – deliver programs both independently and through community-based organizations. They support our teens’ success from the beginning to the end of a program, and often beyond.

Read the RFP tab below to learn how you can apply to become a program provider with After School Matters. If you are a current program provider, read the Renewal tab to learn how to apply to renew your program for another year.

RFP Process

The RFP for New/Potential Program Providers is now closed. Please visit this page in September 2018 for information about the FY 20 RFP.
Be the first to know when information about our next RFP becomes available! Sign up to be added to our RFP email list. Click here to submit your e-mail address using our interest form.

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RFP Calendar for FY 19

For reference, here is the most recent RFP timeline.

RFP Process and Timeline — Independent Instructors
Mid-October 2017 Instructor job openings posted at afterschoolmatters.applytojob.com
December 2017 Independent Instructor candidates for interview are selected and notified of interview schedule
January 2018 Independent Instructor candidates are interviewed
February 2018 Final Independent Instructors are selected
Late March-April 2018 Independent Instructor decisions and notifications sent

 

RFP Process and Timeline — Community-Based Organizations (By Invitation Only)
Monday, November 1, 2017 Intent to Apply form and online RFP released for Invited Community Based Organizations
Wednesday, November 8
9:30-11:00am
Informational Session (By Invitation Only) — Location TBD
Tuesday, November 28
3:30-5:00pm
Proposal Technical Assistance Workshop (By Invitation Only) — Location TBD
Tuesday, November 28
5:15-7:15pm
Program Planning Workshop (By Invitation Only) — Location TBD
Friday, December 1 by 5:00 p.m. RFP due for Invited New/Potential Community Organization Program Providers
December 2017 — January 2018 Proposals are reviewed and scored by External Reviewers
January 2018 Program provider candidates are interviewed
February 2018 Final program selections are made
Late March-April 2018 Program decisions and notifications sent


Tentative 2018-2019 Program Schedule

Early July 2018 All Summer 2018 Programs Begin
Mid-August 2018 Summer 2018 Programs End
Late September 2018 Fall 2018 Programs Begin
Mid-December 2018 Fall 2018 Programs End
Mid-February 2019 Spring 2019 Programs Begin
Mid-May 2019 Spring 2019 Programs End

 

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Questions? Contact us!

After School Matters will continue to respond to inquiries about the RFP process. Questions can be submitted via email to [email protected].
If you have a technical question related to the online proposal process, please call the Cityspan help desk at 866-469-6884.

 

Renewal Process

The Renewal Application for Summer 2018, Fall 2018 and Spring 2019 programs for Current Program Providers has now closed.

 

Renewal vs. RFP Application

Similar to last year, Current Providers — defined as those who are providing a program with After School Matters during the current program year (Summer 2017, Fall 2017 and Spring 2018) — will submit a Renewal Application focused on deepening their ability to create quality programs and provide effective instruction. Current providers do not need to submit a proposal through the standard Request for Proposal (RFP) process, unless you would like to propose a program with a different content area or focus.

 

How to Apply

The Renewal Application is available in Cityspan.

For detailed information, please refer to the below Renewal Steps and the Renewal Application Guide.

Renewal decisions will be made based upon your application’s quality, completeness and alignment with After School Matters’ priorities for serving teens.

***Programs that do not submit a renewal application by the deadline will not be renewed. ALL applications are due on Friday, September 29 by 5:00 pm***

 

Renewal Steps
  • Review your program’s profile and consider how you will address areas for growth. (Programs that are new to After School Matters this fall will not receive a profile).

Summer 2017 program profiles will not be available until September 22, so please review your program’s most recent profile and use your Program Quality and Program Compliance scores, YPQA data, site visit forms, and your program improvement plan (if applicable) to address areas for growth in your Renewal Application responses.  Additionally, please consider any discussions you may have had with your Program Specialist as you respond.

Note: Internships and Assistantships will not receive a program profile.  For data points on Internships and Assistantships, please contact your Program Specialist.

  • Use the Renewal Application Guide for instructions and more detailed information on the Renewal process.
  • Access the Renewal Application via Cityspan. School-year and year-long program providers can access the renewal form through your Fall 2017 program record. Summer-only providers can access the renewal form through your Summer 2017 program record.
  • Submit your Renewal Form by Friday, September 29, 2017 at 5:00 PM. After School Matters strongly recommends submitting the application in advance of the September 29 deadline to avoid last-minute technical issues or being “timed out” and the proposal being denied.
  • For questions about the Renewal Application process, please email [email protected]. For program-related questions or data points on Internships and Assistantships, please contact your Program Specialist. For questions about your program profile, please email the Research and Evaluation Department at [email protected].

Click here to view the Renewal Application Process Chart.

Timeline — Renewal Process Dates
September 1, 2017 Renewal Application release in Cityspan
September 29, 2017
by 5:00pm
Renewal Application due for all Current Providers
October — December 2017 Programs Staff review proposals, conduct interviews, and negotiate budgets
January — February 2018 Program selections are finalized
Late March — April 2018 Program decisions and notifications sent

 

Tentative 2018-2019 Program Schedule
Early July 2018 All Summer Programs Begin
Mid-August 2018 Summer Programs End
Late September 2018 Fall Programs Begin
Mid-December 2018 Fall Programs End
Mid-February 2019 Spring Programs Begin
Mid-May 2019 Spring Programs End

 

Sports Providers

Independent instructors interested in providing a sports Apprenticeship or another program implemented through the Chicago Park District / After School Matters partnership can submit a cover letter and resume to [email protected]. Current Sports Instructors will be asked to fill out a survey in January 2017 regarding next year’s programming.

providers

Liaisons

All Liaison documents can be found on Cityspan under the “Documents” tab

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