New/Potential Program Provider Rolling Interest Process

After School Matters is searching for new Program Providers (Employee Instructors and Community-Based Organizations) interested in offering after-school programs during Fall 2020 and Spring 2021. These program providers will mentor and share their expertise with Chicago high school teens by delivering a wide range of program opportunities across the city in the arts, communications and leadership, STEM, and sports.

STEP 1 — Watch the New/Potential Provider presentation.

• After School Matters will post a New Potential Provider presentation to provide insight into After School Matters, our partners, and who we serve.
• Click here to access the presentation.

STEP 2 – Complete the Rolling Interest Form.

• Decide the type of program provider you would like to be (ASM Employee Instructor vs. Community-Based Organization (CBO)) and you will be directed to the complete the appropriate form.
• Complete the Rolling Interest Form. You may access the form here.

STEP 3 – Interview Selection.

• Program proposals/ideas will be selected by our Programs Staff and invited for interviews based on After School Matters target content areas and/or community needs.
• If selected to move on to the interview phase, next steps will be emailed to you. Please ensure contact information for your proposal is up-to-date. You may contact [email protected] for updates.

 

POTENTIAL PROGRAM PROVIDER TIMELINE

November 2019	Rolling Interest Form posted: To access the form click here.
November 2019	Informational Powerpoint — online platform. To access the presentation click here.
November 2019 – October 2020	The program team selects and interviews potential providers based upon program and community needs/availability.
March 2020 – October 2020	Program selections made.

 

TENTATIVE 2020-2021 PROGRAM DATES
Early July 2020	All Summer 2020 Programs Begin
Mid-August 2020	Summer 2020 Programs End
Late September 2020	Fall 2020 Programs Begin
Mid-December 2020	Fall 2020 Programs End
Mid-February 2021	Spring 2021 Programs Begin
Mid-May 2021	Spring 2021 Programs End

 

Questions

After School Matters will continue to respond to inquiries about the Rolling Interest process. Questions can be submitted via email to [email protected].

Renewal Process

The Renewal Application for Summer 2020, Fall 2020 and Spring 2021 for Current Program Providers will be released on Monday, September 16 and the deadline has been extended to Friday, October 18 by 5:00 p.m. *Providers must submit 1 Renewal Application per program.*

Renewal Application vs. RFP                                                                   

Similar to last year, Current Providers — defined as those who are providing a program with After School Matters during the current program year (Summer 2019, Fall 2019 and Spring 2020) — will submit a Renewal Application focused on deepening their ability to create quality programs and provide effective instruction. Current providers interested in proposing a new program with a different content area or focus may visit our Become a Provider web page and submit a Provider Rolling Interest Form.

How to Apply                                                                                              

The Renewal Application will be released in Cityspan. Please access the Renewal Application Guide with updated instructions for assistance with completing your program renewal.

Renewal decisions will be made based upon your application’s quality, completeness, and alignment with After School Matters’ priorities for serving teens.

***Programs that do not submit a renewal application by the deadline will not be renewed. ALL applications are due on Friday, October 18 by 5:00 pm***

Renewal Steps

• Review your program’s profile and consider how you will address areas for growth. (Programs that are new to After School Matters this fall will not receive a profile).Please review your Summer 2019 program profile and use your Program Quality and Program Compliance scores, YPQA data, site visit forms, and your program improvement plan (if applicable) to address areas for growth in your Renewal Application responses.  Additionally, please consider any discussions you may have had with your Program Specialist as you respond.  Note: Internships and Assistantships will not receive a program profile.  For data points on Internships and Assistantships, please contact your Program Specialist.
• Use the updated Renewal Application Guide for instructions and more detailed information on the Renewal process.
• Access the Renewal Application via Cityspan. School-year and year-long program providers can access the renewal form through your Fall 2019 program record. Summer-only providers can access the renewal form through your Summer 2019 program record. If you are unable to locate your renewal, please go to Show Advanced Filters and click Status. Your program renewal may be located under Active, Cancelled, Wait List, or Not Started. Contact your Program Specialist for additional questions.
• Submit your Renewal Application by Friday, October 18, 2019, at 5:00 PM. After School Matters strongly recommends submitting the application in advance of the October 18 deadline to avoid last-minute technical issues or being “timed out” and the proposal is denied.
• For questions about the Renewal Application process, please email [email protected]. For program-related questions or data points on Internships and Assistantships, please contact your Program Specialist. For questions about your program profile, please email the Research and Evaluation Department at [email protected].

Click here to download the Renewal Application Process map

Timeline — Renewal Process Dates

September 16, 2019	Renewal Application release in Cityspan
Extended Deadline: October 18, 2019, by 5:00 p.m.	Renewal Application due for all Current Providers
October — December 2019	Programs Staff review proposals, conduct Renewal Decision Meetings and negotiate budgets
January — February 2020	Program selections are finalized
Late March — April 2020	Program decisions and notifications sent

 

2020-2021 Program Schedule

Early July 2020	All Summer Programs Begin
Mid-August 2020	Summer Programs End
Late September 2020	Fall Programs Begin
Mid-December 2020	Fall Programs End
Mid-February 2021	Spring Programs Begin
Mid-May 2021	Spring Programs End