New/Potential Program Provider Rolling Interest Process

After School Matters is searching for new Program Providers (Employee Instructors and Community-Based Organizations) interested in offering after-school programs during Summer 2021, Fall 2021, and Spring 2022. These program providers will mentor and share their expertise with Chicago high school teens by delivering a wide range of program opportunities across the city in the arts, communications and leadership, STEM, and sports.

STEP 1 — Watch the New/Potential Provider presentation.

• After School Matters will post a New Potential Provider presentation to provide insight into After School Matters, our partners, and who we serve.
• Click here to access the presentation.

STEP 2 – Complete the Rolling Interest Form.

• Decide the type of program provider you would like to be (ASM Employee Instructor vs. Community-Based Organization (CBO)) and you will be directed to the complete the appropriate form.
• Complete the Rolling Interest Form. You may access the form here.

STEP 3 – Interview Selection.

• Program proposals/ideas will be selected by our Programs Staff and invited for interviews based on After School Matters target content areas and/or community needs.
• If selected to move on to the interview phase, next steps will be emailed to you. Please ensure contact information for your proposal is up-to-date. You may contact [email protected] for updates.

POTENTIAL PROGRAM PROVIDER TIMELINE

Questions

Renewal Process

The Renewal Application for Summer 2021, Fall 2021, Spring 2022 for Current CBO Providers will be released on Monday, November 30, 2020.

*CBO Providers must submit 1 Renewal Application per program.*

Renewal Application vs. RFP/New Potential Provider

Similar to last year, Current Providers — defined as those who are providing a program with After School Matters during the current program year (Summer 2020, Fall 2020, Spring 2021) — will submit a Renewal Application focused on deepening their ability to create quality programs and provide effective instruction. Current providers interested in proposing a new program with a different content area or focus may visit our Become a Provider web page and submit a Rolling Interest Form.

*NEW* This Year: For Employee Instructors Only

Please refer to the email sent to you by Human Resources on September 16, then submit the Renewal Interest form no later than October 12. Completing the form will inform our HR and Programs team of your intent to return for ASM’s next program year (Summer 2021 through Spring 2022). You will be notified to complete your program budget on January 2021 after your Program Specialist reviews your submitted Renewal Interest Form.

How to Apply: Community Based Organizations (CBO’s)

The Renewal Application will be released in Cityspan. Please access the Renewal Application Guide for assistance with completing your program renewal.

Renewal decisions will be made based upon your application’s quality, completeness, and alignment with After School Matters’ priorities for serving teens.

Please also note that completion of a renewal application in no way guarantees that your program will be renewed and that you/your organization will receive funding from After School Matters. After assessing our funding and renewal options, we will communicate renewal decisions.

***CBO Programs that do not submit a renewal application by the deadline will not be renewed. ALL applications are due on Friday, December 11 by 5:00 pm***

Renewal Steps

• Review your program’s profile and consider how you will address areas for growth. Please review your Fall 2019 program profile and use your Program Quality and Program Compliance scores, YPQA data, site visit forms, and your program improvement plan (if applicable) to address areas of growth in your Renewal Interest form (for Employee Instructors) and Renewal Application (for CBOs) responses. Additionally, please consider any discussions you may have had with your Program Specialist as you respond. Note: Internships and Assistantships will not receive a program profile. For data points on Internships and Assistantships, please contact your Program Specialist.
• Refer to the Quick Guide (create hyperlink) for step-by-step instructions on how to access your Renewal Application in Cityspan and the Renewal Application Guide for instructions and more detailed information on the Renewal process.
• Access the Renewal Application via Cityspan starting November 30. Year-long program providers can access the renewal form through their Fall 2020 program record. Summer-only providers can access the renewal form through your Summer 2020 program record. If you are unable to locate your renewal, please go to Show Advanced Filters and click Status. Your program renewal may be located under Active, Cancelled, Wait List, or Not Started. Contact your Program Specialist or [email protected] for additional questions.
• Submit your Renewal Application by Friday, December 11, 2020, at 5:00 PM. After School Matters strongly recommends submitting the application in advance of the December 11 deadline to avoid last-minute technical issues or being “timed out” and the proposal is denied.
• New: You will be notified to complete your program budget on January 2021 after your Program Specialist reviews your submitted Renewal Application.
• For questions about the Renewal Application process, please email [email protected]. For program-related questions or data points on Internships and Assistantships, please contact your Program Specialist.

Click here to download the Renewal Application Process map

Timeline — Renewal Process Dates

Tentative Program Dates