Teens in the Lifeguard program at Wells High School learn tips from their instructor.
Our program providers deliver After School Matters programs in the summer, fall and/or spring program sessions. These dedicated providers – professionals in their fields who serve as mentors to our teens – deliver programs both independently and through community-based organizations. They support our teens’ success from the beginning to the end of a program, and often beyond.
Read the RFP tab below to learn how you can apply to become a program provider with After School Matters. If you are a current program provider, read the Renewal tab to learn how to apply to renew your program for another year.
For reference, here is the most recent RFP timeline.
| Mid-October 2017 | Instructor job openings posted at afterschoolmatters.applytojob.com |
| December 2017 | Independent Instructor candidates for interview are selected and notified of interview schedule |
| January 2018 | Independent Instructor candidates are interviewed |
| February 2018 | Final Independent Instructors are selected |
| Late March-April 2018 | Independent Instructor decisions and notifications sent |
| Monday, November 1, 2017 | Intent to Apply form and online RFP released for Invited Community Based Organizations |
| Wednesday, November 8 9:30-11:00am |
Informational Session (By Invitation Only) — Location TBD |
| Tuesday, November 28 3:30-5:00pm |
Proposal Technical Assistance Workshop (By Invitation Only) — Location TBD |
| Tuesday, November 28 5:15-7:15pm |
Program Planning Workshop (By Invitation Only) — Location TBD |
| Friday, December 1 by 5:00 p.m. | RFP due for Invited New/Potential Community Organization Program Providers |
| December 2017 — January 2018 | Proposals are reviewed and scored by External Reviewers |
| January 2018 | Program provider candidates are interviewed |
| February 2018 | Final program selections are made |
| Late March-April 2018 | Program decisions and notifications sent |
Tentative 2018-2019 Program Schedule
| Early July 2018 | All Summer 2018 Programs Begin |
| Mid-August 2018 | Summer 2018 Programs End |
| Late September 2018 | Fall 2018 Programs Begin |
| Mid-December 2018 | Fall 2018 Programs End |
| Mid-February 2019 | Spring 2019 Programs Begin |
| Mid-May 2019 | Spring 2019 Programs End |
After School Matters will continue to respond to inquiries about the RFP process. Questions can be submitted via email to [email protected].
If you have a technical question related to the online proposal process, please call the Cityspan help desk at 866-469-6884.
Similar to last year, Current Providers — defined as those who are providing a program with After School Matters during the current program year (Summer 2017, Fall 2017 and Spring 2018) — will submit a Renewal Application focused on deepening their ability to create quality programs and provide effective instruction. Current providers do not need to submit a proposal through the standard Request for Proposal (RFP) process, unless you would like to propose a program with a different content area or focus.
The Renewal Application is available in Cityspan.
For detailed information, please refer to the below Renewal Steps and the Renewal Application Guide.
Renewal decisions will be made based upon your application’s quality, completeness and alignment with After School Matters’ priorities for serving teens.
***Programs that do not submit a renewal application by the deadline will not be renewed. ALL applications are due on Friday, September 29 by 5:00 pm***
Summer 2017 program profiles will not be available until September 22, so please review your program’s most recent profile and use your Program Quality and Program Compliance scores, YPQA data, site visit forms, and your program improvement plan (if applicable) to address areas for growth in your Renewal Application responses. Additionally, please consider any discussions you may have had with your Program Specialist as you respond.
Note: Internships and Assistantships will not receive a program profile. For data points on Internships and Assistantships, please contact your Program Specialist.
| September 1, 2017 | Renewal Application release in Cityspan |
| September 29, 2017 by 5:00pm |
Renewal Application due for all Current Providers |
| October — December 2017 | Programs Staff review proposals, conduct interviews, and negotiate budgets |
| January — February 2018 | Program selections are finalized |
| Late March — April 2018 | Program decisions and notifications sent |
| Early July 2018 | All Summer Programs Begin |
| Mid-August 2018 | Summer Programs End |
| Late September 2018 | Fall Programs Begin |
| Mid-December 2018 | Fall Programs End |
| Mid-February 2019 | Spring Programs Begin |
| Mid-May 2019 | Spring Programs End |
Independent instructors interested in providing a sports Apprenticeship or another program implemented through the Chicago Park District / After School Matters partnership can submit a cover letter and resume to [email protected]. Current Sports Instructors will be asked to fill out a survey in January 2017 regarding next year’s programming.
All Liaison documents can be found on Cityspan under the “Documents” tab
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Chicago, IL 60601
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