RFP Process

The RFP for New/Potential Program Providers is now closed. Please visit this page in September 2018 for information about the FY 20 RFP.

Be the first to know when information about our next RFP becomes available! Sign up to be added to our RFP email list. Click here to submit your e-mail address using our interest form.

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RFP Calendar for FY 19

For reference, here is the most recent RFP timeline.

RFP Process and Timeline — Independent Instructors

Mid-October 2017	Instructor job openings posted at afterschoolmatters.applytojob.com
December 2017	Independent Instructor candidates for interview are selected and notified of interview schedule
January 2018	Independent Instructor candidates are interviewed
February 2018	Final Independent Instructors are selected
Late March-April 2018	Independent Instructor decisions and notifications sent

 

RFP Process and Timeline — Community-Based Organizations (By Invitation Only)

Monday, November 1, 2017	Intent to Apply form and online RFP released for Invited Community Based Organizations
Wednesday, November 8 9:30-11:00am	Informational Session (By Invitation Only) — Location TBD
Tuesday, November 28 3:30-5:00pm	Proposal Technical Assistance Workshop (By Invitation Only) — Location TBD
Tuesday, November 28 5:15-7:15pm	Program Planning Workshop (By Invitation Only) — Location TBD
Friday, December 1 by 5:00 p.m.	RFP due for Invited New/Potential Community Organization Program Providers
December 2017 — January 2018	Proposals are reviewed and scored by External Reviewers
January 2018	Program provider candidates are interviewed
February 2018	Final program selections are made
Late March-April 2018	Program decisions and notifications sent

Tentative 2018-2019 Program Schedule

Early July 2018	All Summer 2018 Programs Begin
Mid-August 2018	Summer 2018 Programs End
Late September 2018	Fall 2018 Programs Begin
Mid-December 2018	Fall 2018 Programs End
Mid-February 2019	Spring 2019 Programs Begin
Mid-May 2019	Spring 2019 Programs End

 

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Questions? Contact us!

After School Matters will continue to respond to inquiries about the RFP process. Questions can be submitted via email to [email protected].
If you have a technical question related to the online proposal process, please call the Cityspan help desk at 866-469-6884.

 

Renewal Process

The Renewal Application for Summer 2019, Fall 2019 and Spring 2020 for Current Program Providers will be released on Monday, September 10 and is due on Friday, September 28 by 5:00 p.m.

*Providers must submit ONE Renewal Application per program.*

 

Renewal vs. RFP Application

Similar to last year, Current Providers — defined as those who are providing a program with After School Matters during the current program year (Summer 2018, Fall 2018, and Spring 2019) — will submit a Renewal Application focused on deepening their ability to create quality programs and provide effective instruction. Current providers do not need to submit a proposal through the standard Request for Proposal (RFP) process, unless you would like to propose a program with a different content area or focus.

 

How to Apply

The Renewal Application will be released in Cityspan. More information, including the Renewal Application Guide with updated instructions, is available here.

Renewal decisions will be made based upon your application’s quality, completeness, and alignment with After School Matters’ priorities for serving teens.

***Programs that do not submit a renewal application by the deadline will not be renewed. ALL applications are due on Friday, September 28 by 5:00 p.m.***

 

Renewal Steps

• Review your program’s profile and consider how you will address areas for growth. (Programs that are new to After School Matters this fall will not receive a profile).

Summer 2018 program profiles will not be available until September 17, so please review your program’s most recent profile and use your Program Quality and Program Compliance scores, YPQA data, site visit forms, and your program improvement plan (if applicable) to address areas for growth in your Renewal Application responses. Additionally, please consider any discussions you may have had with your Program Specialist as you respond.

Note: Internships and Assistantships will not receive a program profile. For data points on Internships and Assistantships, please contact your Program Specialist.

• Use the Renewal Application Guide for instructions and more detailed information on the Renewal process.
• Access the Renewal Application via Cityspan. School-year and year-long program providers can access the renewal form through your Fall 2018 program record. Summer-only providers can access the renewal form through your Summer 2018 program record.
• Submit your Renewal Application by Friday, September 28, 2018 at 5:00 p.m. After School Matters strongly recommends submitting the application in advance of the September 28 deadline to avoid last-minute technical issues or being “timed out” and the proposal being denied.
• For questions about the Renewal Application process, please email [email protected]. For program-related questions or data points on Internships and Assistantships, please contact your Program Specialist. For questions about your program profile, please email the Research and Evaluation Department at [email protected].

Timeline — Renewal Process Dates

September 10, 2018	Renewal Application release in Cityspan
September 28, 2018 by 5:00 p.m.	Renewal Application due for all Current Providers
October — December 2018	Programs Staff review proposals, conduct Renewal Decision Meetings, and negotiate budgets
January — February 2019	Program selections are finalized
Late March — April 2019	Program decisions and notifications sent

 

Tentative 2019-2020 Program Schedule

Early July 2019	All Summer Programs Begin
Mid-August 2019	Summer Programs End
Late September 2019	Fall Programs Begin
Mid-December 2019	Fall Programs End
Mid-February 2020	Spring Programs Begin
Mid-May 2020	Spring Programs End