After School Matters is transitioning away from paper checks and will move towards paying teens via two options: direct deposit or Wisely Pay by ADP Card. The Wisely Pay card is a reloadable prepaid card that teens can keep no matter where they work or what program they’re in. It allows them to receive their stipend or pay immediately, giving them the ability to spend and manage their money easily. The card can be used like a regular debit card at any place that accepts Visa or Mastercard, such as grocery stores, restaurants, gas stations and retail stores.
Learn more about the Wisely Pay card, and find answers to frequently asked questions here.
Learn how to activiate the Wisely Pay card here.
This toolkit is designed to help guide difficult conversations which may arise in your program following the Jason Van Dyke verdict. Remember, After School Matters is not requiring you to facilitate a discussion of the trial during your programs, but we are asking that you be prepared and responsive to your teens’ needs to express their emotions or reactions in a safe and supportive space.
Download the toolkit here.
We have created this manual to make sure teens understand what they can expect, and our expectations of them while in an After School Matters program. Please ensure teens read it carefully because there are some new and exciting changes. Specifically, pay close attention to the sections about signing the new Program Acknowledgment and Consent and Release form, the new attendance policy, and the new Teen Pay and Stipend Page where teens can determine if they are eligible for their stipend.
Download the manual here.
This booklet is full of instructor-approved icebreaker, energizer and reflection activities for your program that integrate MHA Labs skills!
After School Matters utilizes the Youth Program Quality Intervention (YPQI) continuous improvement process developed by the David P. Weikart Center of Youth Program Quality. You will see there is much alignment between YPQI and the ACT Now Quality Standards. To clarify, After School Matters will continue to utilize YPQI specifically for our programs. The ACT Now standards are being offered as a resource to provide an additional research-based framework for understanding quality, and to keep the program focused on striving towards excellence.
ACT Now is a statewide coalition that works to ensure that young people in Illinois have access to quality, affordable afterschool and youth development programs. They’ve developed the Illinois Statewide Afterschool Quality Standards to improve afterschool programming around the state. These standards capture the practices that have been demonstrated, through research, to lead quality programs and positive outcomes for youth.
The Standards provide afterschool programs with a common language for describing quality. These standards are not intended to dictate policy and practices, but instead are intended to suggest and encourage a strong baseline of quality. They can be used by programs and local communities to stimulate conversations about quality, what it looks like, and why it matters.
Read the complete ACT Now Illinois Statewide Afterschool Quality Standards here.
The Crisis Management Plan explains how to ensure the physical and emotional safety of teens in emergency situations. The Crisis Management Plan can be found on Cityspan.
If a crisis occurs during an After School Matters program, follow the procedures outlined in the Crisis Management Plan and be sure to:
An adult that comes in contact with children (under 18 years old) in a professional or official capacity, is required by the Abused and Neglected Child Reporting Act [325 ILCS 5/4] to report reasonable suspicion of child abuse or neglect, by calling the Illinois Department of Children and Family Services Child Abuse Hotline at 1-800-25ABUSE or 1-800-358-5117. Failure to report suspected child abuse or neglect may be grounds for a Class A misdemeanor. The following reference materials stored on Cityspan serve as reporting guides:
Incident Reports are used to communicate information to After School Matters Chief Executive Officer, Chief Program Officer, General Counsel, Human Resources, Regional Teams, and other parties after an injury, incident, or illness has occurred. Events that call for an incident report include, but are not limited to: harm to a person (victimization, serious illness/injury, self-injury), harm to property (theft, destruction, auto accident), situations that require emergency response (police, fire department, EMS), hazards (fires, tornados, threats of bombs, shootings, etc.), and other problematic behavior (altercations, illegal conduct, suicidal plan/intent).
The following tools are available on Cityspan to assist you in responding to and reporting incidents:
All Liaison documents can be found on Cityspan under the “Documents” tab.
The Liaison and Instructor manual outlines all After School Matters policies that guide the daily work of After School Matters Liaisons. Refer to the Liaison and Instructor Manual for questions about Liaison responsibilities; program attendance and location policies; media and research policies, etc. The Liaison and Instructor Manual can be found on Cityspan under the “Documents” tab.
The Liaison Quick Reference Guide provides an overview of the most common Liaison functions, as well as tips for completing specific Liaison responsibilities. Refer to the Liaison Quick Reference Guide when you have questions about teen enrollment, adding/dropping teens, attendance, changing program dates, or how to complete specific tasks in Cityspan. The Liaison Quick Reference Guide can be found on Cityspan under the “Documents” tab.
Only the Communications team may approve requests to visit, film, interview, or photograph After School Matters programs, teens or their families for media purposes. If you receive a request for a media outlet (e.g. newspaper, magazine, blog), you must submit a Media Request Form to:
Lauren Murray, Communications Coordinator
[email protected] | (312) 768-5201
A complete Media Protocol is available in the Documents section in Cityspan.
The Participant Manual outlines all After School Matters policies that guide the daily work of After School Matters Teens. Please refer to the Participant Manual if you or a teen have a question about policies such as attendance, stipend eligibility, or discipline. The Participant Manual can be found on Cityspan under the “Documents” tab.
New Instructor Institute
Required for all new instructors for Summer 2019
Required for all new Spring 2019 instructors who did not attend New Instructor Institute.
Saturday, May 11, 2019
9:00 am -1:00 pm
Lutz Family Center | 3435 N Cicero | Chicago, IL
RSVP Deadline: May 1, 2019
Cityspan and Recruitment Training: New Instructors
Required for all NEW instructors for Summer 2019
New instructors are required to attend a Cityspan and Recruitment training. There are four options available. Instructors should RSVP in cityspan to the training they can attend. Instructors will receive invitations via email.
|5/1/2019||Cityspan and Recruitment Training 1 (S/SW)||4:00 – 6:00pm at S/SW – Solorio HS Mac Lab – 5400 S St Louis Ave –|
|5/16/2019||Cityspan and Recruitment Training 2 (Lutz)||10:00am – 12:00pm at Lutz Family Center – 3435 N Cicero.|
|6/4/2019||Cityspan and Recruitment Training 3 (Gallery 37)||3:30 – 5:30pm at Gallery 37, 2E Computer Lab – 66 E Randolph|
|6/12/2019||Cityspan and Recruitment Training 4 (Gallery 37)||3:00 – 5:00pm at Gallery 37, 2E Computer lab – 66 E Randolph|
Youth Work Methods Series: Recommended Instructors
Required for all recommended instructors. Recommendations are submitted via instructor’s Program Specialist no later than July 9, 2019. Instructors who have been recommended to attend will receive notification July 10.
This is a required session.
RSVP Deadline: July 15, 2019: Recommended instructors will receive an invitation to Youth Work Methods Series
|7/17/2019||Youth Work Methods Series: Structure and Clear Limits Option 1||4:30 – 7:30 pm|
|7/19/2019||Youth Work Methods Series: Structure and Clear Limits Option 2||10:00 am – 1:00 pm|
|7/23/2019||Youth Work Methods Series: Building Community Option 1||4:30 – 7:30 pm|
|7/24/2019||Youth Work Methods Series: Building Community Option 2||10:00 am – 1:00 pm|
*Locations for the Youth Work Method Series training’s: 7/17/19 (Marillac 2859 West Jackson, 2nd floor classroom), 7/19/19 (Legends South 4448 South State), 7/24/19 & 7/24/19 TBD.
Becoming a Trauma-Informed Program: Returning Instructors
Required for all returning instructors (2nd summer or more with ASM) who have not already completed this workshop.
|6/10/2019||Trauma-Informed Practice: Option 1||3-6pm South Shore Cultural Center Lakeview room (3rd floor) – 7059 S South Shore Dr,|
|6/13/2019||Trauma-Informed Practice: Option 2||10am-1pm Lutz Family Center– 3435 N Cicero|
CPR Training (Summer) *Eligible instructors will receive an email invitation from After School Matters.
Option 1: May 16th, 1-5pm at The Lutz Family Center, 3435 N. Cicero.
Option 2: May 23rd, 10am-2:30pm at The South Shore Cultural Center, 7059 S. South Shore Drive (Lakeview Room).
Option 3: June 6th, 10am-2:30pm at Gallery 37, 66 E. Randolph (Room 513).
Option 4: June 8th, 10am-2:30pm at The Lutz Family Center, 3435 N. Cicero.
Option 5: June 12th, 10am-2:30pm at Gallery 37, 66 E. Randolph (Room 513).
Option 6: June 21st, 10am-2:30pm at The South Shore Cultural Center, 7059 S. South Shore Drive (Lakeview Room).
Peacemakers Instructor Training, June 21st, 10am-4pm at Gallery 37, 66 E. Randolph.
Peacemakers Community of Practice: Option 1, July 12th, 10am-1pm at Marillac 2859 W. Jackson (2nd floor classroom).
Peacemakers Community of Practice: Option 2, July 26th, 10am-1pm location TBD.
New CBO Onboarding: April 23rd, 8:30am-11:30am at The Lutz Family Center, 3435 N. Cicero.
Site Supervisor Orientation: April 26th, 8-10am at Gallery 37, 66 east Randolph. Open to all internship site supervisors! Recommended, not required.
“[I valued] Building relationships and networking with other instructors! Taking their personal successes in areas I’m struggling in and looking forward to applying it.” – After School Matters Instructor
For more information, please contact Emily Nott, Manager of Professional Development at 312-702-8591 or via email.
The After School Matters Recruitment Guide includes tips for teen recruitment, interview and enrollment strategies, an interview sign-up form and recommend interview questions to help make the recruitment and enrollment stages of running your program easier.
If you have any questions about recruitment or enrollment, reach out to your program specialist for further assistance.
Our pre-approved flier template is an easy way for anyone to promote their programs. Swap out the sample information with your program’s information and distribute the fliers to reach teens. No graphic design experience required!
Access the editable recruitment flier template in Cityspan, under the Documents tab.
Encourage teens to find their futures in an After School Matters program by showing this recruitment video. Feel free to share this video on social media, embed into a website or distribute in an email to encourage teens to apply.
This video is a step-by-step guide for completing the After School Matters application. Share this with a teen or parent who has questions about the process
Use this link to share with applicants: youtube.com/watch?v=lx3xU__bSZA.
Use these general fliers to recruit for multiple programs, or to remind teens that several program options are available to them.
The Support Services Directory shares various resources in the community for teens who may need additional support.
Read, save and/or download the Support Services Directory or use this link to share with a co-instructor: http://www.afterschoolmatters.org/wp-content/uploads/2017/06/Support-Services-Resource-Directory.pdf.